Expert Export Invoice, Packing List & Shipping Bill Preparation
Ensure error-free export documentation for swift customs clearance and hassle-free GST refund claims
Why Professional Export Documentation Matters
Accurate export invoices, packing lists, and shipping bills are critical for several reasons. They ensure customs compliance, avoiding penalties and shipment holds. Proper documentation speeds up GST refund claims for zero-rated supplies and input tax credits. It improves operational efficiency by minimizing back-and-forth with partners, reducing demurrage costs. Professional documents also build buyer trust, accelerate payments, and mitigate audit risks.
Our Comprehensive Documentation Services
- GST-compliant templates with automated data
- Multi-currency support with real-time rates
- Dynamic tax calculations (IGST, cess)
- Customizable with buyer-specific terms
- Detailed itemization with weights & dimensions
- Container load instructions (LCL/FCL)
- Hazardous goods marking and instructions
- Multi-package breakdown for complex orders
- Automated drafting with ICEGATE integration
- Automated tariff classification (HS code)
- LUT/Bond reference for zero-rated supply
- Real-time e-filing and status tracking
Our Step-by-Step Export Documentation Workflow
Data Collection & Verification
Capture and validate order details, buyer info, product specs, GSTIN, IEC, and HSN/SAC codes for accuracy.
Invoice Creation
Generate GST-compliant invoice with correct tax, payment terms, Incoterms, and delivery schedule, then review and approve.
Packing List Preparation
Extract line-item data, calculate package dimensions/weights, and add handling, insurance, and hazardous goods info.
Shipping Bill Drafting
Auto-draft shipping bill via ICEGATE, populating license, LUT/Bond, and duty exemption data, then validate against a checklist.
E-Filing & Customs Liaison
Submit shipping bill online via ICEGATE, monitor status, respond to queries, and amend if needed before lodgment.
Delivery & Archival
Provide digital files to buyer/logistics provider, archive documents for compliance, and support GST refund claims.
Key Performance Indicators (KPIs)
| Metric | Industry Standard | Our Target |
|---|---|---|
| Invoice Accuracy Rate | 95% | ≥ 99.9% |
| Packing List Completion Time | 4 hours | ≤ 1 hour |
| Shipping Bill Filing Success | 97% first-time filings | ≥ 99.7% |
| Customs Document Queries | 10% of shipments | ≤ 2% |
| GST Refund Processing Time | 30–60 days | ≤ 20 days |
Industry-Specific Customizations
- Component Breakdown Lists
- Certificate of Origin Integration
- Export License Management
- Batch & Lot Tracking
- Safety Data Sheets (SDS)
- Regulatory Compliance
- Phytosanitary Certificates
- Cold Chain Details
- Quality Inspection Reports
- Size/Color Breakdown
- Fold-Pack Instructions
- Quota Management
Frequently Asked Questions
Ready to optimize your export documentation?
Get Your Free Documentation Audit Today
Let our experts review your current documentation process and identify areas for improvement to ensure compliance, accelerate customs clearance, and speed up your GST refunds.
